Privacy Policy

Last updated: September 2026

Shropshire Women in Business (“SWIB”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.

This privacy policy explains what information we collect, how and why we use it, who we may share it with and the rights you have in relation to your personal data.

1. Who we are

Shropshire Women in Business is a networking and business community supporting women in business across Shropshire.

For the purposes of UK data protection law, Shropshire Women in Business is responsible for the personal information described in this policy.

If you have any questions about this privacy policy, how we use your personal information or would like to exercise any of your data protection rights, you can contact us at:

Email: camilla@architectureventures.com

2. Information we may collect

Depending on how you interact with SWIB, we may collect information including:

Your name
Email address
Telephone number, where provided
Business name and information about your business
Membership details
Event bookings and attendance
Payment and transaction information
Messages, enquiries and other correspondence you send to us
Marketing preferences
Information you choose to provide through forms, surveys or feedback
Technical information relating to your use of our website, such as IP address, browser type, device information and website activity, where applicable

We only collect information that is relevant to providing our services, running the SWIB community and communicating with you.

3. How we collect your information

We may collect personal information when you:

Contact us through our website, email or social media
Book or attend a SWIB event
Become a SWIB member
Make a payment
Subscribe to receive communications from us
Join or participate in SWIB community groups
Complete a form, survey or feedback request
Interact with our website

We may also receive information through third-party platforms that we use to operate SWIB, such as our website, event booking, payment or email services.

4. How we use your information

We may use your personal information to:

Respond to enquiries
Manage your SWIB membership
Process event bookings and registrations
Process payments and maintain transaction records
Communicate with you about your membership or events you have booked
Provide access to relevant SWIB member benefits and communities
Keep appropriate business and administrative records
Improve our events, membership offering, website and community
Send you news, event information and marketing communications where we are permitted to do so
Maintain the security and operation of our website
Meet our legal and regulatory obligations

We will not use your personal information for purposes that are incompatible with those described in this policy unless permitted or required by law.

5. Our lawful bases for using your information

Under UK data protection law, we must have a lawful basis for processing your personal information.

Depending on the circumstances, we may rely on:

Contract
Where processing your information is necessary to provide a membership, event booking or another service you have requested.

Legitimate interests
Where it is reasonably necessary for operating and improving SWIB, communicating with members, administering the community or protecting our business, provided those interests do not override your rights and interests.

Consent
Where you have actively agreed to a particular use of your information, such as certain marketing communications. Where we rely on consent, you can withdraw it at any time.

Legal obligation
Where we need to process or retain information to comply with a legal requirement.

6. Marketing communications

We may send you information about SWIB news, events, membership opportunities and other relevant updates where we have a lawful basis to do so.

Where your consent is required, we will ask for it before sending marketing communications.

You can unsubscribe from marketing communications at any time by using the unsubscribe option provided in our emails or by contacting us directly.

Please note that opting out of marketing will not prevent us from sending necessary communications relating to an existing membership, event booking or transaction.

7. Who we share your information with

We do not sell your personal information.

We may share information with trusted service providers where necessary to operate SWIB. These may include providers of:

Website hosting and website services
Membership and event management
Payment processing
Email and communications
Analytics
IT and administrative services
Professional services where required

These organisations may only process information as permitted by applicable data protection law and, where appropriate, in accordance with our instructions.

We may also disclose personal information where required by law or where necessary to establish, exercise or defend legal rights.

8. International transfers

Some of the technology and service providers we use may process or store information outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate steps to ensure that it receives the level of protection required by UK data protection law.

9. How long we keep your information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including to meet legal, accounting and administrative requirements.

Different types of information may therefore be retained for different periods.

When information is no longer required, we will delete it securely or anonymise it where appropriate.

10. Cookies and website analytics

Our website may use cookies and similar technologies to help it operate correctly, remember preferences, understand how visitors use the website and improve the experience we provide.

Some cookies are essential for the website to function. Other cookies, including certain analytics or marketing cookies, will only be used where appropriate consent has been obtained.

You can manage your cookie preferences through the cookie controls available on our website.

Further information about the cookies used on this website should be available through our cookie settings or Cookie Policy.

11. Photographs and events

Photographs or video may occasionally be taken at SWIB meetings and events for use in SWIB communications, our website and social media.

Where appropriate, attendees will be informed when photography or filming is taking place. If you would prefer not to appear in photographs or video, please let a member of the SWIB team know.

Where consent is required for a particular use of an image, we will seek this separately.

12. Your data protection rights

Depending on the circumstances, UK data protection law gives you rights in relation to your personal information. These may include the right to:

Request access to the personal information we hold about you
Ask us to correct inaccurate or incomplete information
Ask us to delete your personal information in certain circumstances
Ask us to restrict how your information is used
Object to certain uses of your information
Request the transfer of certain information
Withdraw consent where we rely on consent to process your information

Not all rights apply in every situation.

To exercise any of these rights, please contact us at camilla@architectureventures.com.

13. Complaints

If you have concerns about how we handle your personal information, please contact us first so that we have an opportunity to address them.

You also have the right to raise a complaint with the UK Information Commissioner’s Office (ICO).

Further information about your rights and making a complaint is available from the Information Commissioner’s Office.

14. Third-party websites

Our website may contain links to websites or services operated by other organisations.

We are not responsible for the privacy practices of third-party websites, and we recommend reviewing their privacy information before providing personal data.

15. Changes to this privacy policy

We may update this privacy policy from time to time to reflect changes to the way we operate, the services we use or applicable legal requirements.

The latest version will always be available on our website, with the date of the most recent update shown at the top of this page.